Senior Secretary – Puente
Job Description:
COLLEGE OF THE SEQUOIAS
classified position
Position: 3514-c-01-9
Opening Date: December 5, 2008
Closing Date: January 9, 2009
Senior Secretary - Puente
College of the Sequoias
915 S. Mooney Blvd.
Visalia, CA 93277
(559) 737-6165
Full-time, 12-month, Classified Position
7:45 a.m. - 4:45 p.m., Monday through Friday
WEB: www.cos.edu
Weekends and evening work may be required
Description of Position
Under the direction of the Dean, Counseling & Matriculation, the Senior Secretary will perform a variety of secretarial duties in the interpretation, application and modification of existing procedures and methods; type, file maintain records and provide information and assistance regarding programs, procedures and activities of the PUENTE Program. Specific duties for this position will include providing secretarial support for the Puente Coordinator; participating in program outreach; maintaining positive working relationship with staff of local high schools; and assisting with the coordination of the recruitment and training of Puente mentors.
Representative Duties
• Perform secretarial duties and relieve the administrator of a variety of clerical, technical and routine administrative duties; serve frequently as a liaison between the administrator and staff, public and other campus personnel.
• Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations.
• Train and provide work direction to others as assigned; recommend new and revised office procedures as appropriate.
• Collect and compile statistical and financial data and other information for inclusion into special and periodic reports.
• Assist in monitoring budget expenditures and maintaining expenditure records; order and maintain office supplies; maintain a variety of records and files.
• Order and receive library books, supplies and materials as assigned; type purchase orders according to established guidelines and procedures; process invoices
• Communicate information in person or by telephone where judgment, common knowledge and interpretation of policies and regulations are necessary.
• Coordinate activities of assigned office between the administrator and staff, the public or other District or campus officials
• Operate a computer terminal for the preparation and maintenance of a variety of complex documents, correspondence, reports and related materials.
• Edit and prepare a variety of correspondence, memoranda, reports, flyers, brochures and other materials; record and transcribe minutes; compose routine correspondence as assigned.
• Receive, open and distribute mail; receive visitors, arrange travel, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members.
• Establish and maintain positive staff and public relations.
• Arrange and schedule a variety of meetings and conferences.
• Operate a variety of office machines and equipment, including typewriter, copier and calculator.
• Utilize the District’s integrated software in performing the required duties of the position.
• Perform related duties as assigned.
Conditions of Employment
• Salary is at Range 26 AA ($14.58 hourly/ $2,527 monthly).
• Salary increase after 6 months of satisfactory service.
• Minimum 5% increase if promotion.
• 10-working month probationary period.
• Union membership upon employment.
• District paid medical/de
Qualifications:
Minimum Qualifications
Candidates will be tested to determine whether or not they possess the ability to:
• Type at 50 correct words per minute from clear copy.
• Produce printed work using a word processor.
• Use correct English, grammar, spelling and punctuation.
A testing date will be arranged for applicants.
Education and Experience:
Any combination equivalent to:
• college-level course work in computers and secretarial science and
• two years of responsible secretarial experience
Desirable Qualification
• Ability to speak Spanish
Salary: $14.58 hourly/ $2,527 monthly
When to apply:
Now
How to apply:
Send to:
Julie Carroll
(559) 737-6237
Human Resource Services
Position 3514-c-01-9
College of the Sequoias
915 S. Mooney Blvd.
Visalia, CA 93277
